WinTrade

System contents

• Spare parts inventory management program
• Records of other incoming invoices
• Customer registry
• Invoicing
• Cash register

SPARE PARTS INVENTORY MANAGEMENT PROGRAM:

The system includes

• Spare parts inventory management program
• Procurement
• Issuance
• Records of other incoming invoices
• Customer registry
• Invoicing
• Cash register

WinTrade covers material procurement, material issuance and parts sales. The system also prepares delivery notes. Withdrawal notes can also be issued at purchase price for internal use, scrapping and other documents. The system contains the data of the parts and their prices. For other parts, it calculates the selling price based on the current purchase price using the specified margin. Barcode technology can also be used to facilitate warehouse work. Various discounts can be specified per partner, where grouping by suppliers can also be taken into account.

E.g. Tóth és Társa Ltd.

• 000 Priority parts -6 %
• 057 Oils group -3%
• 100 Other parts -5%

A higher-level discount than the group-level one is the document-level discount, i.e. that e.g. Tóth és Társa Ltd. can receive a 5% discount on every item on the given work order. A still higher level in WinCar is the item-level discount, when a discount is given on only one or two items, one or two parts. It handles incoming (customer) orders and outgoing orders towards the supplier.

Customer orders

Customer orders are processed in the management of orders received by the user. The system collects the orders on procurements and reserves the required quantities. Reservations can be overridden. Orders transferred for sale — partial fulfilments — become warehouse issues. The system keeps records of orders taken but not fulfilled.

Orders towards suppliers

Two basic cases can be distinguished:

• daily incoming orders
• stock replenishment orders

After the supplier is indicated, the WinTrade system automatically compiles the order proposal. This takes into account received orders, the minimum–maximum settings, and the minimum orderable quantities.

The system also manages consigned, reseller stocks, as well as given or received consignment quantities

Lists, summaries, reports:

• List of parts used for a time interval
• List of parts sold for a time interval
• Inventory list by shelf, by group.
• Parts received into stock (also by supplier) for a time interval
• Procurement summary for a time interval
• Etc..

RECORDS OF OTHER INCOMING INVOICES

Invoices arriving from various suppliers (not only parts) can be recorded in WinTrade. The data, amounts and method of settlement of the incoming invoice can be recorded. The system monitors unpaid invoices and prepares a list and statement of them. Settlements can also be entered, whether payment was made from the cash register or from a bank account.

In the case of a cash-register payment, an expense voucher can also be printed, which is also entered in the cash book. Invoices can be retrieved by number and by the supplier’s name. Listing options for other invoices are also available in the system.

CUSTOMER REGISTRATION PROGRAM

It keeps records of all customer data of those who have come into contact with the company either as suppliers, buyers, or prospective customers. It contains the name, address, bank account number, 2 telephone numbers, fax number, tax number, separate billing and mailing address, the name of the company manager, names of administrators, their mobile numbers, payment method, due date, discounts (material and labor discounts, discounts by warehouse group), date of establishment, company registration number, partner type (normal customer, service partner, new car buyer, fleet customer, supplier, prospective customer, etc.), general notes, e-mail address.

Partner data can be maintained, and various listing and other options help with high-level marketing activities. It is possible to prepare envelopes or print labels, as well as create mail merges using Office.

INVOICING

• Parts invoicing
• Preparation of advance invoices for orders
• Invoice copy
• Cancellation invoicing
• Collective invoicing (one invoice is created from several withdrawal notes)

The system also contains a so-called free-text invoicing program part, with which an invoice of any content can be issued. E.g. invoicing of commissions, etc. The system supports "cancellation", "corrective" and "credit" invoices, and prepares them in accordance with the relevant legislation. Invoices show the net, VAT, and gross amounts per item, and the number of copies is also indicated. Copies can be made. Due to EU accession, the system also includes the necessary net invoicing in foreign currencies!

WinTrade also records settlements, and the current outstanding receivables can always be retrieved.

Lists, summaries, reports:

• Simplified invoice summary (bank transfer, cash, other)
• Invoice summary by tax type (bank transfer, cash, other)
• List of unpaid invoices
• Invoice summary filtered by customer
• Document list
• Unpaid supplier invoices
• Etc.

CASH REGISTER

WinTrade prepares cash receipt and cash disbursement vouchers, and keeps the cash book accordingly. A cash receipt and cash disbursement voucher can be prepared immediately alongside a cash invoice or cancellation, but it is also possible to prepare such a voucher separately — for items not associated with an invoice. E.g. parts-purchase advance for one of the mechanics — with the preparation of an expense voucher.

It is possible to set up several cash registers